Homepage Forums General Scouting Responsibility of Charter Organization

This topic contains 6 replies, has 1 voice, and was last updated by  Q 2 weeks, 3 days ago.

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  • #118612 Reply

    Carolyn

    Our Troop is chartered by our Church. New leadership has interpreted wording in the Charter to an almost paranoid level. If there should ever be an ‘issue’ with the funds of the Scout Troop, what, if any, are the ‘responsibilities’ of the Church?

    At the recent Annual Meeting of the Church, we were asked, for the first time in 45 yrs., to
    vote ‘approval’ of the Troop’s Budget. Has anyone ever heard of this?

    I need input…Thanks

  • #119297 Reply

    Jason

    Is the troop using the church’s tax id number? I’d advise against that, but if they are the church not only has the right but also a fiduciary responsibility to get very intrusive in the financial matters of the troop. If the troop isn’t using the church’s tax id number, the church liaison who attends the committee meetings can report back what is relevant to the church.

  • #123601 Reply

    Paul

    The Charter Organization OWNS everything! Every tent stake, every tent, and every dollar earned. That’s just how it works. You can see the CO obligations when you submit your charter as “signing” the charter is the CO’s ACCEPTANCE of the guidelines issued by National BSA for running a BSA unit and the expectations upon the CO to provide what is needed (place to meet, place to store gear, forming a committee, etc).

    “Committee issues” (such as funding, fund raising, “scout accounts”, and paying for troop expenses) should ALWAYS be conducted with FULL TRANSPARENCY. The Treasurer’s job is to pay the bills, but INCURRING the bills and reporting on how much money is left (or needed) to run the Program should be a ROUTINE discussion at the monthly committee meeting. A Treasurer’s Report (including making the bank statements available to ANYONE who wants to see them) would be the most common way to report on the finances of a non-profit organization.

  • #217168 Reply

    Carolyn J Cornie

    “Is the troop using the church’s tax id number? I’d advise against that, but if they are the church not only has the right but also a fiduciary responsibility to get very intrusive in the financial matters of the troop. If the troop isn’t using the church’s tax id number, the church liaison who attends the committee meetings can report back what is relevant to the church.” Jason

    After much heated discussion, any and all info that would go to the IRS is done using the Tax ID number of the Church…since the Troop does not have one. (This has been the process for the nearly 50 yrs. of the Troop’s existence here) And the ONLY time it comes up is when there is a donation of materials for which an outside vendor requests a tax-free type of receipt.
    This happens about once every three years…and that is all.

    Some of the paranoid Church leadership believes that if there should ever be say…’missing deposit’ etc., that it is THEY who take control and fix whatever…that they are responsible!!!! It is the belief of Scouts, Scout leadership, parents AND grandparents…that this is and has been incorrect…that it is the troop who must replace the funds, if possible, and the troop who also investigates how and who did this…taking responsibility for any and all
    ‘internal’ matters.

    Please comment and thanks.

    • #217906 Reply

      Q

      If you all don’t work together, you will fall apart. It’s that simple.

  • #264328 Reply

    Tom

    Can a charitable, service and education based Foundation be a Charter Organization?

    Assuming they can provide or arrange a location or facility for the Unit to meet, must the Charter Organization be a “brick & mortar” physical operation?

    For example, a Foundation that has as its purpose to do International community service is interested in Chartering a Venture Crew that would enable youth (age 14-21) interested in International/global affairs the ability to meet international non-governmental Organizations, International
    division representatives of multinational corporations, engage in “mission” type activities such as those done by faith based organizations, and to participate in World Scouting events (WOSM authorized/endorsed)and international friendship exchange programs with Scouts from other National Scout Organizations.

    • #264565 Reply

      Q

      I’ve seen COs built on less!
      This sounds like a great idea. Definitely a crew I’d love to advise.

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